Wholesale workflows combine stock movements, commercial terms, returns and outstanding balances. Kramvia ERP connects operational records with accounting and audit review; standalone Ledger is the alternative when you want to retain your current ERP.
FOLLOW THE WORKFLOW
See how the work fits together.
01Check pack & rate conventions
02Review stock and expiry
03Handle commercial exceptions
04Follow outstanding balances
FICTIONAL WORKFLOW EXAMPLE
A return with commercial context
A fictional wholesaler needs to return a near-expiry batch. Its team must check the batch quantity, original purchase and supplier terms before deciding on a return or financial adjustment. The stock movement and financial correction are related but distinct records.
An evaluation should include packs, commercial terms and returns as well as ordinary billing. High-volume performance needs representative testing before any speed claim.
Review product and commercial context
Similar product descriptions can hide different packs, units or rates. Establishing how those distinctions appear in current records helps avoid unclear stock or billing comparisons.
Describe your pack and unit conventions.
Include ordinary discounts and returns in example workflows.
Identify which commercial changes require review.
Make batch review part of the workflow
Availability and expiry questions need the batch and location context behind the quantity. Discuss how staff currently find affected stock and what evidence supports a return or correction.
Identify who performs expiry reviews and how often.
Explain how returns are linked to original purchases.
Separate physical stock checks from record corrections.
Follow outstanding financial records
For financial review, the starting point is a ledger export and the relevant bank statements. Differences in settlement timing or split receipts need explicit interpretation.
List the exports available from your existing system.
Describe multi-account receipts and outstanding balances.
Confirm mapping compatibility before relying on imported results.
Questions about this workflow
Will every scheme and commercial term work immediately?
No universal coverage is claimed. Bring representative rate, scheme, pack and return cases so supported behavior and gaps can be agreed.
What to bring to the discussion
A representative purchase, sale and return scenario.
How your team reviews expiry exposure.
The financial exports available for reconciliation.